Sentinel Six, Inc - A VALORtech.AI Foundation ("we," "us," or "our") is committed to protecting the privacy of our visitors, donors, volunteers, and program participants. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at sentinel-vi.org (the "Site"). Please read this policy carefully. By accessing or using the Site, you agree to the terms of this Privacy Policy.
1. Information We Collect
We may collect personal information that you voluntarily provide to us when you interact with our Site. This includes:
- Contact Form Submissions: When you submit a contact form, we collect your name, email address, phone number (if provided), and the content of your message.
- Donation Data: When you make a donation through our PayPal integration, PayPal collects your payment information. We receive your name, email address, donation amount, and transaction confirmation from PayPal.
- Nomination Data: When you submit a Hero Highlights nomination through JotForm, we collect the information you provide in the nomination form, including names, service details, and contact information.
- Application Data: When you apply for one of our programs, we collect the information necessary to evaluate your eligibility, including service history and personal circumstances.
- Automatically Collected Information: We may automatically collect certain information about your device and usage patterns, including IP address, browser type, operating system, referring URLs, and pages visited.
2. How We Use Your Information
We use the information we collect for the following purposes:
- To respond to your inquiries and fulfill your requests
- To process and acknowledge donations
- To evaluate program applications and nominations
- To send you updates about our programs and impact, if you have opted in to receive communications
- To improve our website, programs, and services
- To comply with legal obligations and protect our rights
- To detect and prevent fraud or other harmful activities
3. Information Sharing
We do not sell, rent, or trade your personal information to third parties for their marketing purposes. We may share your information only in the following limited circumstances:
- PayPal: Donation transactions are processed by PayPal. Your payment information is subject to PayPal's privacy policy.
- JotForm: Hero Highlights nominations are collected through JotForm. Your nomination data is subject to JotForm's privacy policy.
- Email Service Provider: If you opt in to receive communications, we may use a third-party email service provider to send newsletters and updates.
- Legal Requirements: We may disclose your information if required by law, regulation, legal process, or governmental request.
4. Third-Party Services
Our Site integrates with or relies on the following third-party services. Each service has its own privacy policy governing the collection and use of your data:
- PayPal — Payment processing for donations
- JotForm — Form hosting for Hero Highlights nominations
- Google Fonts — Web font delivery (may collect usage data such as IP address)
- Vercel — Website hosting and content delivery
We encourage you to review the privacy policies of these third-party providers before submitting any personal information through their services.
5. Cookies and Tracking Technologies
Our Site may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device that help us understand how visitors interact with our Site.
- Essential Cookies: These are necessary for the Site to function properly and cannot be disabled.
- Analytics Cookies: When implemented, we may use Google Analytics to collect aggregated, anonymized data about Site usage. This helps us improve our content and user experience.
You can control cookie settings through your browser preferences. Disabling cookies may affect certain features of the Site.
6. Data Security
We take the security of your personal information seriously. We implement reasonable administrative, technical, and physical safeguards to protect your data, including:
- SSL/TLS encryption for all data transmitted between your browser and our servers
- Secure hosting infrastructure through Vercel
- Limited access to personal information on a need-to-know basis
- Regular review of our data collection, storage, and processing practices
However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.
7. Your Rights
You have the following rights regarding your personal information:
- Access: You may request a copy of the personal information we hold about you.
- Correction: You may request that we correct any inaccurate or incomplete personal information.
- Deletion: You may request that we delete your personal information, subject to certain legal exceptions.
- Opt-Out: You may opt out of receiving promotional communications from us at any time by following the unsubscribe instructions in our emails or by contacting us directly.
To exercise any of these rights, please contact us at info@sentinel-vi.org.
8. Children's Privacy
Our Site is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13 without parental consent, we will take steps to delete that information promptly. If you believe that we may have collected information from a child under 13, please contact us at info@sentinel-vi.org.
9. California Privacy Rights (CCPA)
If you are a California resident, the California Consumer Privacy Act (CCPA) provides you with additional rights regarding your personal information:
- Right to Know: You have the right to request that we disclose the categories and specific pieces of personal information we have collected about you.
- Right to Delete: You have the right to request the deletion of your personal information, subject to certain exceptions.
- Right to Non-Discrimination: We will not discriminate against you for exercising your CCPA rights.
- No Sale of Personal Information: We do not sell personal information to third parties as defined under the CCPA.
To submit a CCPA request, please contact us at info@sentinel-vi.org. We will respond to verifiable requests within 45 days.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Sentinel Six, Inc - A VALORtech.AI Foundation
Email: info@sentinel-vi.org
Location: Washington D.C., DC, USA